Safety Job Analysis

A Safety Job Analysis (SJA) is a systematic process used to identify and evaluate the potential hazards of a specific job or task, along with determining the best preventive measures to ensure worker safety. The Notion template for a Safety Job Analysis is designed to guide teams through this structured assessment to improve the safety of workplace activities. Here is a detailed breakdown of the key components usually found in such a template:

Job Identification:

Job Title: The name of the job being analyzed.
Department: The specific department or area where the job is carried out.
Task Description: A detailed description of the task or series of activities involved in the job.
Task Steps:

Task Breakdown: A list of individual steps that make up the task. This section ensures that each part of the job is thoroughly examined for risks.
Sequence of Steps: Arranges these steps in the correct sequence to ensure all aspects of the task are covered during the analysis.
Hazard Identification:

Potential Hazards: For each step, the possible hazards are listed. These hazards could be physical, chemical, ergonomic, electrical, or any other type of potential risk that could cause harm to an employee.
Source of Hazards: The root cause or the source of each hazard, such as a specific machine, process, environment, or human factor, is identified.
Risk Assessment:

Risk Level Evaluation: Each hazard is assessed in terms of severity and likelihood to determine the risk level—often categorized as low, medium, or high.
Frequency and Exposure: Considers how often workers are exposed to the hazard and the duration of exposure, which contributes to assessing the overall risk.
Control Measures:

Existing Controls: Details the existing safety measures or procedures already in place to control the hazard.
Additional Controls Needed: Recommends additional actions or changes needed to further reduce the risk level, such as engineering controls, administrative controls, or the implementation of safer practices.
Personal Protective Equipment (PPE):

Required PPE: Lists the specific PPE required to perform the task safely, such as gloves, safety goggles, respirators, hard hats, etc.
Training Requirements: Indicates any specialized training required for the use of PPE or for safely performing the task.
Emergency and Reporting Procedures:

Emergency Steps: Specifies steps to be taken in case of an incident or accident, such as emergency shutdown procedures or first aid protocols.
Incident Reporting: Instructions for reporting near misses or incidents, including necessary contacts and documentation procedures.
Approvals and Acknowledgment:

Employee Sign-Off: Space for the employees involved to sign off, indicating that they have reviewed and understood the safety procedures associated with the job.
Supervisor Approval: Supervisor’s or safety officer's signature confirming that the job safety analysis has been reviewed and approved.
Review Date: Date when the job safety analysis was last reviewed, which helps in ensuring periodic updates as job processes or safety standards change.
Additional Notes or Comments:

General Comments: A section for any other relevant information, such as suggestions for improving safety or details on potential improvements to procedures.
This Safety Job Analysis template serves as a proactive approach to identifying workplace hazards and mitigating them before an incident occurs. It encourages collaboration between employees, supervisors, and safety officers to ensure all potential risks are addressed and all team members understand the safety protocols involved in their tasks. The detailed breakdown of each step and the required control measures are key to creating a safer work environment, promoting awareness, and reducing workplace injuries and accidents.