Top 8 All-Hands Meeting Templates

Keep your entire company aligned with Notion all-hands templates. Streamline presentations, share updates, and keep everyone connected with customizable agendas, notes, and action items.

What Should All-Hands Meeting Templates Include?

Choosing the right All-Hands Meeting template in Notion can streamline the way your organization communicates and collaborates. Here are key components to look for in an effective template:

Agenda Clarity: The template should have a clear, structured agenda that outlines the meeting's objectives and topics to ensure all participants are prepared and engaged.
Participant Roles: It should clearly define roles for each participant, such as speakers, facilitators, and note-takers, to facilitate a smooth flow during the meeting.
Interactive Elements: Look for templates that include features for real-time interaction, such as Q&A sections or polls, to keep the meeting dynamic and inclusive.
Action Items and Follow-ups: A section dedicated to action items and follow-ups is essential to track responsibilities and next steps, ensuring the meeting's outcomes are implemented.

Selecting a template with these components will help maximize the effectiveness of your All-Hands Meetings, fostering better communication and productivity across your team.

What Should All-Hands Meeting Templates Avoid?

Choosing the right All-Hands Meeting template in Notion can streamline communication and enhance engagement. However, certain elements can detract from the meeting's effectiveness. Here are three key components to avoid:

Overly Complex Agendas: Templates with complicated agendas can confuse and overwhelm participants. It's essential to keep the agenda straightforward and focused.
Generic Content: Avoid templates that do not allow customization for specific team updates or topics. Personalization is key to keeping the content relevant and engaging.
Fixed Time Slots: Templates that rigidly adhere to predetermined time slots may not accommodate discussions that need more attention. Flexibility in time allocation is important for a productive meeting.

Remember, the best template is one that facilitates clear communication and adapts to the needs of your team, ensuring that every All-Hands Meeting is as effective as possible.

1Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

2Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

A template preview for Meeting Agenda Template

3Weekly Team and All-Hands Updates

Use this template for efficiently sharing weekly team and all-hands updates. The template ensures team collaboration by providing a space for comments, questions, or reactions to the updates from team members. Furthermore, it allows members to schedule a chat for direct discussions. Perfect for keeping the team aligned and informed.

A template preview for Weekly Team and All-Hands Updates

4AI Powered All Hands Meeting

This AI-powered All Hands Template helps teams rapidly extract value from their meeting. Firstly, the template provides pre-built Notion AI functionality and secondly provides a functional and clean meeting note template for teams to leverage in their All Hands Meetings.

A template preview for AI Powered All Hands Meeting

5Notion's all hands presentation

The entire Notion team gets together every two weeks to align on goals and celebrate wins. Instead of using Powerpoint or Google Slides, we present every all-hands in a Notion page. That way, we can link to other pages, add embeds, and create an interactive presentation that documents our company's growth.

A template preview for Notion's all hands presentation

6Management of Meetings

You have taken a step to better manage team meeting planning in your company and respect the time of every individuals—staff/employees—in your company.
In this template, you can arrange meeting plans between management, staff and parties outside your company so that they don't collide with other meetings.
Please adapt this template to your company's meeting needs. That way, your company can hold meetings without conflicting schedules.

A template preview for Management of Meetings

7All Hands Template by Front

Every Monday morning at 9AM PT, Front commences their company-wide all-hands meeting, guided by a meticulously crafted framework designed to bolster team cohesion and transparency.

Adhering to this proven framework, this template is organized to increase engagement and strengthen team unity. It transforms each meeting into an opportunity for collective growth, thoughtful reflection, and collaborative strategy development, all within Notion's versatile and cooperative platform.

A template preview for All Hands Template by Front

8Remote all-hands meeting

All-hands meetings are especially tricky with many people connecting virtually. It helps to share your screen with an agenda that you can move through chronologically. That way, everyone stays focused and gets fuller context than if they were just listening to someone speak.

A template preview for Remote all-hands meeting

Closing Thoughts

Utilizing these templates streamlines communication and ensures that all team members are aligned with the company's goals. They foster a culture of transparency and collaboration.

By adopting these structured formats, you can significantly enhance meeting efficiency and productivity. Start implementing them today to see the difference in your team's engagement and output.

What is a Town Hall Meeting?

A town hall meeting is a larger, informal meeting within a company where employees and executives are encouraged to discuss key issues and explore new ideas openly.

What is a Pulse Survey?

A pulse survey is a quick, frequent survey sent to employees to gather insights on their engagement and satisfaction, often used before or after all-hands meetings to gauge effectiveness.

What is a Meeting Cadence?

Meeting cadence refers to the frequency and scheduling pattern of all-hands meetings, which can be crucial for planning and maintaining consistent communication within an organization.