Top 6 Production Calendar Templates

Having a Production Calendar is crucial for managing and tracking the various stages of any production process, whether it's for video, podcasting, or construction. It helps ensure that projects stay on schedule, resources are allocated efficiently, and deadlines are met. A Production Calendar template in Notion can streamline the planning process, providing a structured and customizable framework to manage your production timelines effectively.

Before you dive into creating your own Production Calendar, take a look at these Production Calendar Notion templates to simplify the process and get a head start on organizing your projects.

What Should Production Calendar Templates Include?

Choosing the right Production Calendar Template in Notion can streamline your project management and ensure you stay on track. Here are key components to look for in a good template:

Timeline Overview: A visual timeline that helps you see the start and end dates of various project phases at a glance.
Task Segmentation: Ability to break down the entire production into manageable tasks and subtasks, enhancing clarity and workflow.
Resource Allocation: Features that allow you to assign resources like personnel and equipment to specific tasks, ensuring efficient use of assets.
Progress Tracking: Tools to monitor the status of each task and overall project progress, which are essential for maintaining schedules.

Selecting a template with these components will help you manage production schedules more effectively and keep your team aligned with project goals.

What Should Production Calendar Templates Avoid?

When selecting a Production Calendar template in Notion, it's essential to be aware of certain features that might hinder your project's flow rather than help it. Here are three key components to steer clear of:

Overly Complex Layouts: Templates with too many sections, sub-sections, and diverse color codes can lead to confusion and decrease overall usability.
Non-Customizable Fields: Avoid templates that don't allow you to modify fields. Flexibility in updating statuses, roles, and timelines is vital for dynamic production environments.
Fixed Time Frames: Steer clear of templates that lock you into specific time frames. Productions often experience shifts in schedules, so flexibility is key.

Choosing the right template involves more than just aesthetics; it's about ensuring functionality and adaptability to keep your production on track without unnecessary complications.

1Captain Sinbad’s Film Production Kanban

Take your short film from concept to final cut with Captain Sinbad's Film Production Kanban template. Ideal for budding filmmakers, this template organizes your scenes by location for efficient shooting and walks you through pre-production planning to post-production edits. Whether you're deciding on casting or finalizing your props list, every aspect of your production is simplified. Add this template to your Notion workspace and bring your filmmaking vision to life.

A template preview for Captain Sinbad’s Film Production Kanban

2Podcast Production Schedule Template

This post-production template should be used to keep upcoming, previously released & all episodes organized and under one umbrella. It has multiple categories to ensure you have everything needed for each episode and to keep everything on schedule!

A template preview for Podcast Production Schedule Template

3Editorial Calendar

The success of a content strategy often hinges on effective planning and organization. Our Editorial Calendar template serves as a dedicated space to write, strategize, and coordinate all your content pieces. It empowers you to methodically map out your content strategy, schedule publication dates, assign tasks to team members, and monitor the progress of each content piece in a single, unified location.

The interactive database tabs provide flexibility, enabling you to create and switch between different views for a tailor-made content planning experience. Take control of your content production process and keep your team aligned with this comprehensive Notion template.

A template preview for Editorial Calendar

4Video Production Template

The Video Production template is designed for creators who produce long-form content on YouTube and need a comprehensive workflow to develop ideas, plan their production, and track and organize projects. Included in the template are a project tracker, video project template, prompts to help you develop your concepts, script template, shot list builder, real-world project examples, and more. This will help you create videos like a professional by streamlining your production process.

A template preview for Video Production Template

5Podcast Production

Simplify podcast production with this comprehensive template. Designed for ongoing episodes, it provides a structured workflow for recording, editing, and publishing. Eliminate repetitive setup tasks by organizing your process in one place, freeing up time to focus on creating engaging content and conducting great interviews.

Ideal for podcasters, this template ensures consistency and quality across all episodes. Use it to stay organized, produce content efficiently, and maintain a polished, professional podcasting experience for your audience.

A template preview for Podcast Production

Closing Thoughts

Utilizing these templates streamlines your production process, ensuring tasks are clearly outlined and deadlines are met efficiently. Embrace the structure they provide to enhance productivity.

Start implementing these tools today to see immediate improvements in project management and team coordination. Their adaptability makes them suitable for any project size or type.

What is a Gantt Chart?

A Gantt chart is a type of bar chart that illustrates a project schedule, showing the start and finish dates of the various elements of a project.

What is a Milestone Tracker?

A milestone tracker is a tool used in project management to mark specific points along a project timeline that signify the completion of a key phase of work.

What is Resource Allocation?

Resource allocation involves assigning available resources in an efficient way to achieve project objectives, often visualized within production calendars to balance workload.