Top 10 Staff Roster Templates

Having a Staff Roster is crucial for maintaining organization and clarity within any team or company. It ensures that everyone knows their roles, responsibilities, and schedules, which in turn helps to improve communication and efficiency. A Staff Roster template in Notion can streamline the process of creating and updating the roster, saving time and reducing the potential for errors.

Before you start creating your own Staff Roster, check out these Staff Roster Notion templates below to help make it easier.

What Should Staff Roster Templates Include?

Choosing the right staff roster template can streamline the scheduling process and ensure that all necessary information is easily accessible. Here are key components to look for in a Notion staff roster template:

Employee Information: The template should include fields for basic employee details such as name, contact information, position, and department to keep everything organized.
Shift Details: It's essential that the template provides clear sections for shift times, roles, and any overlapping shift notes to facilitate smooth operations.
Availability and Time-off Requests: A good template will allow employees to input their availability and submit time-off requests, which can help in planning and conflict resolution.
Accessibility and Usability: The template should be user-friendly and easily accessible by all team members, ensuring that it can be updated and viewed by anyone as needed.

Selecting a staff roster template with these components will help in maintaining an efficient and harmonious workplace environment.

What Should Staff Roster Templates Avoid?

Choosing the right staff roster template in Notion can streamline your team management significantly. However, it's important to be aware of certain features that can complicate rather than simplify your scheduling. Here are three key components to steer clear of:

Overly Complex Layouts: Templates with too many fields or intricate designs can lead to confusion and inefficiencies. Opt for simplicity to enhance usability for everyone.
Lack of Customization Options: Avoid templates that don't allow you to modify elements according to your specific needs. Flexibility in adjusting categories and fields is essential for tailoring the template to your team's requirements.
Fixed Time Slots: Steer clear of templates that only offer fixed time slots. Your roster should be adaptable to varying shift lengths and patterns to accommodate diverse work schedules.

Remember, the best template is one that balances clarity with flexibility, ensuring that it can adapt to the evolving dynamics of your team without adding unnecessary complexity.

1Notion's people directory

We call our employee directory a "people directory" — because it's all about the people. Instead of using a separate HR tool, we use a database in Notion with custom properties (birthday, office pets, etc.) to give every teammate space to show off their personalities. You can also view the table by team or sort by date joined.

A template preview for Notion's people directory

2Team Pulse

Team Pulse is tailor-made for team leaders, managers, and entrepreneurs who value meaningful connections and aim to create a thriving workplace culture. Whether you lead a startup, manage a medium-sized team, or work in a larger organization, this template adapts to fit your unique needs and fosters a productive and engaged team.

3Employee Management System (Basic)

Introducing our Employee Management System, a comprehensive solution designed to streamline your workforce management needs with ease and efficiency. Whether you're a small startup or a growing enterprise, this customizable template offers a centralized hub within Notion to organize, track, and optimize your employee-related tasks.

This template can help you with the following:

1. Managing Different Employees

2. Employees Tasks

3. Employee hours (Total worked hours)

4. Employees Hourly Fees

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A template preview for Employee Management System (Basic)

4People Directory

Help your team keep track of who's who with this simple template. Each card can be updated to store an employee’s bio, past achievements, goals, and more.

5Whimsical's team hub

Create a Teams directory in your Company Wiki! Each team can use this template to introduce their team details.

Everyone in your company should be able to find out who is on a team, the key things the team is focusing on and how to work with them.

Think of this as the welcome mat for your team’s source of truth — the relevant team information that the rest of your company should know about and have access to.

A template preview for Whimsical's team hub

6Team directory

Keep track of who's who.

7Notion’s teams roster

Clear owners make for organized projects. We make sure our product and engineering teams roster is always up to date with this simple template. It also lets us connect different projects with the teams working on them.

This template is part of a larger — read more about how we use it in .

A template preview for Notion’s teams roster

8Detailed Team Directory (Employees & Contractors)

This template helps you keep track of everyone's contact information, roles, responsibilities, and even monitors their time zones compared to yours, making scheduling and communication a breeze.

Stay on top of your team's doings and ensure seamless collaboration with this easy-to-use and customizability.

A template preview for Detailed Team Directory (Employees & Contractors)

9IAM - Identity and Access Management

Centralize the complete lifecycle management of your company's employees in a single location. This template is designed to solve the challenges associated with managing all access granted to employees, from onboarding to offboarding. With it, you eliminate the need to use spreadsheets, opting for a more efficient and agile approach to controlling the life cycle of your employees, using Notion.

A template preview for IAM - Identity and Access Management

10Team information

Keep all your employees information in one place. This database can then be linked to project management databases for example

Closing Thoughts

Utilizing these templates streamlines the scheduling process, ensuring that all team members are on the same page. This clarity boosts productivity and reduces scheduling conflicts.

Adopting these tools allows for customizable options to fit your team's specific needs. Start today to experience a more organized and efficient workflow.

What is a Shift Pattern?

A shift pattern refers to the arrangement and sequence of work shifts assigned to staff over a specific period, ensuring all hours are covered efficiently.

What is a Time-off Accrual?

Time-off accrual is a method used to calculate the amount of paid time off that employees earn over time, which can be tracked and managed within a staff roster system.

What is a Roster Cycle?

A roster cycle is the duration for which a specific roster is designed to repeat, such as weekly, bi-weekly, or monthly, helping in consistent staffing and scheduling.