Top 10 Free Project Calendar Templates

A project calendar is a way of organizing and tracking your tasks, deadlines, and milestones in a visual format. It helps you stay on top of your work, ensuring that you complete projects on time and within budget. A project calendar template can streamline the process of creating and maintaining a project schedule, allowing you to focus on the tasks at hand rather than the structure of the calendar itself.

Before diving into creating your own project calendar, it's a good idea to explore some existing templates to make the process easier. Check out these Free Project Calendar templates on Notion to get started.

What Should Project Calendar Templates Include?

Choosing the right Project Calendar Template in Notion can streamline your project management process significantly. Here are key components to look for when selecting a template:

Integrated Task Management: The template should offer features for task tracking, including deadlines, priorities, and status updates to keep everything on track.
Timeline Views: A good template will provide various views such as daily, weekly, and monthly timelines, which help in visualizing the project flow and key milestones.
Resource Allocation: It should include options to assign tasks to team members and track resource usage to ensure balanced workload distribution.
Collaboration Tools: Look for templates that facilitate easy collaboration, such as shared views or comment sections, to enhance communication among team members.

Selecting a template with these features will not only help in organizing and tracking your projects but also in enhancing team collaboration and efficiency.

What Should Project Calendar Templates Avoid?

Choosing the right project calendar template in Notion can streamline your workflow and enhance productivity. However, some features might do more harm than good. Here are a few components to steer clear of:

Overly Complex Features: Avoid templates with complicated features that you don't need. They can make the template cumbersome and difficult to navigate.
Non-Customizable Layouts: Templates that don't allow customization can restrict your ability to tailor the calendar to your project's specific needs.
Excessive Automation: While some automation is beneficial, too much can lead to confusion and errors if the automation logic isn't aligned with your project management style.

Selecting a project calendar template that is simple, customizable, and just rightly automated will ensure it complements your project management effectively.

1Projects & Tasks

Track projects of any shape or size, and for any type of team. View projects as a timeline, kanban board, or calendar — whatever works best for you. Then write planning docs, embed designs, and organize meeting notes in the same place.

2Project schedule

Spin up a schedule for complex, multi-month projects in minutes. View the project by Gantt-style timeline, calendar or simple list of all tasks. Simply drag tasks around to change dates.

You can also use the provided Meeting, Deliverable, Milestone, Legal, and Billing templates to populate this setup or create your own activities.

3Writing Project

Book writing template. It includes a goals section, character sheets, a vision board, and a section to develop the outline. It will help you achieve your goals, finish your project at your set time, and publish your writing project, as a book or short story.

4Projects and Tasks 2024

Experience a new level of organized productivity with the 'Tasks and Projects 2024' Notion template by Fibon. This comprehensive tool is designed to simplify your task management and enhance your project organization, paving the way for a more structured and efficient workflow.

Key Features:

✅ Drag & Drop Functionality: Easily prioritize and categorize tasks and projects with a user-friendly interface.
✅ Timeline and Calendar Views: Manage your time and deadlines effectively, visualizing your schedule and adjusting tasks and milestones with simple drag-and-drop actions.
✅ Customizable Views: Switch seamlessly between in-progress, paused, or not-yet-started tasks to stay informed about your progress and next steps.
✅Daily and Weekly Summaries: Organize your days and weeks with clarity, using integrated summary buttons to reflect on accomplishments and plan ahead.
✅ Document Management: A dedicated section for storing and handling all your project-related documents in one place.
✅ Full Personalization: Tailor the Notion template to your work style by adding new blocks and features as needed.

Whether you're a freelancer, a student, or a professional looking to streamline your task execution, this Notion template offers the perfect balance between simplicity and powerful features.

A template preview for Projects and Tasks 2024

5Project Management

Structure your project in different phases one the PHASE-PLAN.
Organize your task on the TASK-BOARD.
Display your tasks in a TIMELINE.
Show dates and events on the CALENDAR.

A template preview for Project Management

6PARA Dashboard

Built on the PARA organisation system proposed by Thiago Forte in his well know book "Building the Second brain"

P: Projects
A: Areas
R: Resources & Notes
A: Archive

Transform your productivity with this state of the art Notion Template and effortlessly manage your Projects, Tasks and more!
Capture and organise your Resources and Notes and group them by Areas and Topics!

7Minimalist Project Manager

Welcome to the Projects Management System, your comprehensive solution for organizing and executing projects with precision and efficiency. Inspired by renowned project management methodologies, this template is designed to empower individuals and teams to conquer their project challenges effectively.

A template preview for Minimalist Project Manager

8Project OS

Streamline Your Workflow with Project OS

Say goodbye to the chaos and frustration of managing multiple projects with the Project OS—your ultimate Notion template designed to bring clarity, organization, and efficiency to your agency. This essential tool helps overwhelmed agency owners take control of their project management, ensuring that every task, file, and deadline is at your fingertips.

With This Template, You Can:

✅ Organize all your project files, links, and documents in one centralized system.

✅ Track every task and deadline effortlessly with a smart status formula.

✅ View all your projects on a single dashboard, reducing confusion and improving focus.

✅ Monitor your progress with integrated charts that keep you on track.

Don’t Waste Your Time:

❌ Creating project files from scratch for every new task.

❌ Losing track of important files or using outdated versions.

❌ Struggling to manage multiple spreadsheets and scattered information.

If you’re tired of the constant stress and disorganization, Project OS is here to change the way you manage your projects. This isn’t just a template; it’s a complete system designed to help you complete projects confidently, reduce anxiety, and focus on what matters—growing your business and delivering outstanding results to your clients.

Ready to transform your workflow?

Download Project OS now and experience the productivity boost that comes with a well-organized, efficient project management system.

9Projects Manager

Looking for a chill way to handle your projects? Our 'Projects Manager' template has got you covered. It's super easy to track tasks, figure out who's doing what, and see how your project's moving along. It's perfect for teams who want to work together smoothly and hit those deadlines without the stress. Whether you're a small startup or a big company, this template molds to fit your project's vibe, making managing stuff a whole lot simpler and way more fun.

Closing Thoughts

Utilizing these templates streamlines project management by providing clear timelines and task dependencies. This clarity can significantly boost productivity and ensure project milestones are met efficiently.

Adopting these tools allows for better resource allocation and time management. Start integrating them into your workflow today to experience enhanced organization and improved project outcomes.

What is a Baseline Calendar?

A baseline calendar is the original project calendar that outlines all planned dates for tasks and milestones before the project begins, serving as a reference to measure project progress.

What is a Resource Calendar?

A resource calendar details the availability and allocations of resources, such as team members or equipment, specific to project tasks and their timelines.

What is a Buffer Time?

Buffer time refers to additional time added to task durations within the project calendar to accommodate potential delays or uncertainties, ensuring project flexibility.