Top 10 Free One-on-One Session Templates

One-on-One sessions are vital for personal and professional development, offering a focused platform for feedback, guidance, and support. They foster open communication, allowing for individualized attention that can lead to meaningful progress and stronger relationships. A One-on-One Sessions Notion template can streamline the process, ensuring that each session is productive and that goals, action items, and follow-ups are clearly documented and tracked.

Before you dive into creating your own One-on-One Sessions, take a look at these Notion templates to make the process smoother and more effective.

What Should One-on-One Sessions Templates Include?

Choosing the right One-on-One Sessions template in Notion can streamline your meetings and enhance productivity. Here are key components to look for in a high-quality template:

Agenda Setting: A section for setting a clear agenda helps both parties come prepared and ensures that all critical topics are covered.
Action Items: The template should include a space to list action items and assign responsibilities, making it easy to follow up on tasks.
Feedback Mechanism: Look for templates that offer structured feedback sections to facilitate open communication and continuous improvement.
Progress Tracking: A component for tracking progress on ongoing projects or goals can be incredibly beneficial for keeping the sessions goal-oriented.

With these components, a Notion template can transform your one-on-one sessions into productive, clear, and actionable meetings.

What Should One-on-One Sessions Templates Avoid?

Choosing the right template for one-on-one sessions in Notion can streamline your meetings and enhance productivity. However, some features can detract from the effectiveness of these sessions. Here are a few elements to steer clear of:

Overly Complex Structures: Templates that include too many categories or complex navigation can confuse and slow down the meeting process. Simplicity fosters focus and efficiency.
Fixed, Non-Customizable Fields: Avoid templates that don't allow you to modify fields. One-on-one sessions often require flexibility to adapt to specific needs and goals of the individuals.
Generic Content: Templates that are too generic and do not cater to specific departmental or personal development needs can be less engaging and useful.

Ultimately, the best templates are those that balance structure with flexibility, are easy to use, and are tailored to meet the specific needs of the participants.

11:1 Notes

This template is perfect for keeping all of your 1:1 notes and docs in one place. You can add dates to each meeting and even check off action items as the week progresses.

2Quick 1:1 meeting notes

Easily prepare for your one on one meetings with this quick meeting notes template. The template button automatically create prompts for your talking points, meeting notes, and action items. Use this template to simplify note-taking and always be ready for your next meeting.

A template preview for Quick 1:1 meeting notes

3Therapy Sessions

With "Therapy Sessions" Notion template, you can track and manage your personal therapy journey.

The "Sessions" display a list of all your past sessions, complete with key insights discussed and goals set during each one. And the calendar view offers a quick overview of your therapy journey, with icons indicating your mood and notable events each day.

By having all this information centralized in one place, you can easily reflect on your journey and ensure you're making meaningful progress towards your personal growth and well-being.

41 to 1 Check-in

Enhance the productivity of your 1-to-1 meetings by employing this template to track goal progression, set weekly priorities, share key updates, seek inputs, and exchange feedback. It encourages a two-way communication, ensuring that both manager and employee collaborate effectively.

5Coach Dashboard

Track your meetings and sessions, tasks, coaching projects, clients and resources. The quick action buttons allow you to add pages to any database with a single click.

6First 1:1 Questionnaire

Lara Hogan writes: "In the last few years, I’ve had the pleasure of kicking off lots of new reporting relationships with both engineers and engineering managers. Over time, I’ve learned that getting some particular data during an initial 1:1 can be really helpful, as I can refer back to the answers as I need to give a person feedback, recognize them, and find creative ways to support them." This template converts her questions into a Notion format.

A template preview for First 1:1 Questionnaire

71:1 meeting docs

As a manager, you can use this template to organize all of your running 1:1 docs with your direct reports.

81:1s for Engineering Managers

The template provides you a structured way of keeping all the information of past and future 1:1 meetings with your direct reports. You can add your agenda items, what is going good and bad, feedback as well as other notes. I recommend starting with the question: How are you feeling this week? Your report would then specify their feeling this week from 1 to 5.

A template preview for 1:1s for Engineering Managers

9Remote one-on-one

Use this template to keep a running history of all your one-on-one meetings with a teammate. You can create this page in the Private section of your sidebar and share it with just the other person. It will then appear under Shared and only be accessible to the two of you.

A template preview for Remote one-on-one

10One-on-one meeting

An easy-to-use template for tracking 1x1 conversations with your team members. Use the "Add 1x1" button to generate a new meeting template whenever you need one. Move old conversations into the archive as you create more.

A template preview for One-on-one meeting

Closing Thoughts

Utilizing these templates can streamline your scheduling and enhance the quality of your interactions. They are designed to save time and reduce the hassle of manual organization.

By adopting these tools, you'll not only improve efficiency but also provide a more personalized experience for your participants. Don't hesitate to integrate them into your workflow to see immediate benefits.

What is a Feedback Loop?

A feedback loop in one-on-one sessions refers to the continuous cycle of providing and receiving feedback between a manager and their employee to enhance performance and personal growth.

What is an Action Item?

An action item is a task or set of tasks assigned during a one-on-one session that an employee is expected to complete before the next meeting to drive progress on agreed-upon objectives.

What is a Rapport Building?

Rapport building in one-on-one sessions involves activities or discussions aimed at strengthening the relationship between a supervisor and their subordinate, fostering a more open and trusting communication environment.