Top 10 Free New Hire Onboarding Templates

Our hew hire onboarding templates make it easy to onboard new employees. From company culture and onboarding paperwork to training and team introductions, keep track of all the details in one central and accessible location. With customizable workflows and collaboration tools, you'll be able to welcome new hires with ease.

What Should New Hire Onboarding Templates Include?

Choosing the right New Hire Onboarding Template in Notion can streamline the process of integrating new employees into your company. Here are key components to look for:

Employee Handbook: This should include essential company policies, culture, and values to help new hires align with the organizational ethos.
Role-Specific Training Plans: Detailed outlines of expected knowledge, skills, and timelines help new employees understand their responsibilities and growth path.
Checklists for First Week Activities: A structured checklist ensures that all necessary steps, such as IT setup and HR meetings, are completed efficiently.
Resources and Contacts: Providing a list of key contacts, mentors, and resources can significantly ease the transition for new employees.

Selecting a comprehensive template can significantly enhance the onboarding experience, ensuring new hires feel welcomed and well-informed from day one.

What Should New Hire Onboarding Templates Avoid?

Choosing the right New Hire Onboarding template in Notion is as much about what it doesn't include as what it does. Here are a few key components to steer clear of:

Overly Complex Processes: Templates that include complicated workflows can overwhelm new hires, making it difficult for them to grasp essential information quickly.
Generic Content: Avoid templates that are not customizable. Each company has unique aspects and values that should be reflected in its onboarding process.
Irrelevant Information: Templates filled with unnecessary details can dilute important messages. Focus on what's essential for the new hires to be productive and integrated.

Remember, the best template is one that can be easily adapted to reflect your company's culture and streamline the onboarding process effectively.

1Onboarding New Employees SOP

The "Onboarding New Employees SOP" template ensures a welcoming and efficient onboarding process for new hires across all departments. It details everything from workspace preparation and technology setup to first day activities and regular check-ins, promoting a smooth transition into the company. This template supports HR and department heads in providing new employees with the necessary tools, information, and connections for a successful start.

A template preview for Onboarding New Employees SOP

2Visual onboarding with diagrams

A good onboarding process makes new hires fit in with existing teams and productively contribute faster. Instead of overwhelming new colleagues with pages of text, diagrams clarify complex topics at a glance.

A template preview for Visual onboarding with diagrams

3Rapid Onboarding Guide

I created this template when starting a contract role at a major tech organization. I needed to onboard fast and this template was a life saver. It utilizes structured learning to help individuals absorb information quickly and is tailored onboarding on a high performing team.

A template preview for Rapid Onboarding Guide

4New Hire Onboarding

A template preview for New Hire Onboarding

5New Hire Welcome

It can be overwhelming joining a new company, but Loom’s New Hire Welcome template makes it much easier. Build in resources, documentation, and a plan for the first 90 days.

6Pitch’s onboarding checklist

Set new hires, contractors, and recently promoted colleagues up for success with proper onboarding. Update this page and share it with the recipient so they can hit the ground running.

A template preview for Pitch’s onboarding checklist

7New Hire Onboarding

Keep track of new joiners, assign them a buddy and make sure they have a smooth transition into their role. You can even share this with the rest of the company to celebrate new joiners!

8Manager README

- Effectively convey your leadership style to prevent misunderstandings and foster early alignment
- Share your README when on-boarding direct reports and use it for expectation setting in a new work environment
- Reflect on your personality and leadership style to promote transparency and collaboration among your colleagues

9New hire onboarding

Onboarding checklists help new hires get settled at your company. Click any card to see onboarding tasks and notes for that person.

10Team Onboarding

Our template provides individuals, teams, and companies with a structured and organized approach to onboarding new team members, resulting in several benefits. It ensures that essential information and resources are easily accessible, minimizing confusion and reducing the learning curve for new hires. The template facilitates effective task assignment and tracking, enabling smoother collaboration among team members. Additionally, it promotes open communication and encourages a welcoming environment, fostering a sense of belonging and accelerating the integration process for new team members.

Closing Thoughts

Utilizing these templates streamlines the onboarding process, ensuring new hires are quickly integrated and productive. This efficiency not only saves time but also significantly reduces administrative burdens.

By adopting these tools, you can enhance the onboarding experience, making it more engaging and informative for newcomers. Take action today by implementing these templates to see immediate improvements in your onboarding process.

What is Onboarding Automation?

Onboarding automation refers to the use of software tools to streamline and manage the process of integrating new employees into an organization, reducing manual tasks and improving efficiency.

What is a Buddy System?

A buddy system in onboarding is a method where a new hire is paired with a more experienced employee who acts as a mentor, helping the newcomer understand the company culture and role expectations.

What is Role-Specific Training?

Role-specific training is a tailored educational program designed to equip new hires with the necessary skills and knowledge specific to their job position within the organization.