Top 10 Free Meeting Minutes Templates

Meeting minutes are essential for documenting the key points, decisions, and action items from meetings, ensuring that everyone is on the same page and accountable for follow-up tasks. A Meeting Minutes template in Notion can streamline this process, providing a structured and consistent format that saves time and enhances clarity.

Before you dive into creating your own Meeting Minutes, take a look at these Notion templates to simplify and improve your note-taking process.

What Should Meeting Minutes Templates Include?

Choosing the right Meeting Minutes template in Notion can streamline the process of documenting discussions and decisions. Here are key components to look for in a template:

Date, Time, and Location: These details ensure that the record of the meeting is contextualized and can be referenced accurately in the future.
Attendees: A section to list all participants and their roles helps in identifying contributions and responsibilities.
Agenda Items: Clearly defined agenda points guide the flow of the meeting and ensure all topics are covered.
Action Items: This includes tasks assigned during the meeting, responsible persons, and deadlines, facilitating accountability and follow-up.

Selecting a template that organizes information effectively can greatly enhance the productivity and clarity of your meetings.

What Should Meeting Minutes Templates Avoid?

Choosing the right Meeting Minutes template in Notion can streamline your note-taking process, but it's equally important to know what to avoid in a template. Here are three key elements to steer clear of:

Overly Complex Layouts: Templates with too many sections or complicated designs can make it difficult to find information quickly during or after the meeting.
Non-editable Fields: Avoid templates that have locked areas which cannot be customized. Flexibility in editing is essential for adapting to different meeting types and needs.
Excessive Automation: While some automation can be helpful, too much can make the template rigid and less intuitive. Choose templates that allow manual control where necessary.

Remember, the best template is one that complements your meeting's flow rather than complicating it. Look for simplicity, flexibility, and user-friendliness in your choice.

1Meeting notes

Capture notes from all meetings in one accessible spot. Notes can be tagged by meeting type to make them easy to find. See when each meeting took place and who was there. That way, anyone can see what was discussed during meetings and get the full context.

Especially helpful for new employees who join and want to get a sense of how past decisions were made, the history of relationships, precedents for new projects, and more.

21:1 Notes

This template is perfect for keeping all of your 1:1 notes and docs in one place. You can add dates to each meeting and even check off action items as the week progresses.

3Quick 1:1 meeting notes

Easily prepare for your one on one meetings with this quick meeting notes template. The template button automatically create prompts for your talking points, meeting notes, and action items. Use this template to simplify note-taking and always be ready for your next meeting.

A template preview for Quick 1:1 meeting notes

4Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

A template preview for Meeting Agenda Template

5Meeting Minutes Action Tracker

Do you have many meetings which have varied action items? Do you want to keep track of them in the same place? Look no further than our 'Meeting minutes Action Tracker' template. Attend meetings, capture action items in the context of it - Go to the home page of the template and track them.

A template preview for Meeting Minutes Action Tracker

6Standup Meeting

Our Standup Meetings template streamlines the process of documenting your daily standups. With just one click, you can quickly generate new meeting notes, keeping your team's updates well-organized and accessible. This simple yet efficient template keeps your team aligned and helps ensure effective communication, making your standup meetings more productive.

7Team meeting template

🎯 Why should you use this template?

-> More efficient meetings

-> Structure the conversation, don't get lost in off-topics

-> Give visibility to each team member, no one is left behind

-> Week-by-week follow-up the priorities of each team member in one glance

A template preview for Team meeting template

8Meeting Notes

This template allows you to stay organized during a meeting. Making sure to hit every topic, every question, every action item, and everything else is important. This template allows you to organize thoughts, dates, people, and all important tasks during a meeting.

9Marketing meeting notes

Use this template to capture notes from all meetings in one accessible spot. Notes can be tagged by meeting type to make them easy to find. See when each meeting took place and who was there.

A template preview for Marketing meeting notes

10Design meeting notes

Use this template to capture notes from all meetings in one accessible spot. Notes can be tagged by meeting type to make them easy to find. See when each meeting took place and who was there.

A template preview for Design meeting notes

Closing Thoughts

Utilizing these templates streamlines the process of documenting discussions and decisions, ensuring nothing gets overlooked. They are designed to save time and enhance meeting efficiency.

Start implementing these tools in your next meeting to see immediate improvements in productivity and organization. Embrace the ease of use and functionality to transform your meeting management.

What is a Quorum?

A quorum is the minimum number of members required to be present at a meeting to make the proceedings of that meeting valid.

What is an Action Item?

An action item is a documented task or activity that someone is assigned to complete, usually arising from the discussions during a meeting.

What is a Consent Agenda?

A consent agenda groups routine items and resolutions under one umbrella, allowing the board to approve all together without discussion, unless a member requests removal of an item for individual consideration.