Top 10 Free Internal Comms & Update Templates

Keep your team up to date and on the same page with Notion's Internal Comms + Updates templates. From agendas to meeting notes to action items, our templates make it easy to stay organized and communicate effectively.

What Should Internal Comms & Updates Templates Include?

Choosing the right Internal Comms & Updates template in Notion can streamline communication and ensure that all team members are on the same page. Here are key components to look for:

Clear Structure: The template should have a well-organized layout that makes it easy to navigate and understand the information being communicated.
Integration Capabilities: It should seamlessly integrate with other tools used by your team, such as calendars or project management software, to enhance workflow.
Customization Options: Look for templates that allow you to modify elements to fit your organization's branding and communication style.
Feedback Section: A dedicated area for receiving feedback from team members can help improve future communications and engage your team.

Selecting a template with these features will help foster effective communication and collaboration within your team.

What Should Internal Comms & Updates Templates Avoid?

Choosing the right template for internal communications and updates is key to ensuring effective information flow within an organization. Here are a few elements to steer clear of when selecting your template:

Overly Complex Layouts: Templates with too many sections or complicated designs can confuse the message. Opt for simplicity to enhance readability and comprehension.
Generic Content: Avoid templates that do not allow customization for specific departmental needs. A one-size-fits-all approach rarely covers all the nuances of company-specific communication.
Fixed Update Intervals: Templates that mandate weekly or monthly updates can be restrictive. Flexibility in frequency ensures that communications are timely and relevant.

Remember, the best templates should enhance the clarity and reach of your communications, not hinder them. Choose wisely to keep everyone in the loop effectively.

1Notion’s weekly product update

Part of being a good leader is ensuring no double standards — if you want the team to write an update, you should write them too.

Our Chief Product Officer Madhu Muthukumar writes product updates every week then shares it with the entire company. This is one of the things he implemented in his first 90 days to build trust and teamwork, especially as our product and eng team have grown across multiple offices.

Watch Madhu’s full SaaStr talk about how to have a successful first 90 days as a new product leader .

A template preview for Notion’s weekly product update

2Events Calendar

Maintain an open line of communication about upcoming events with our dynamic Events Calendar template. Ideal for sharing learning opportunities, wellbeing sessions, off-sites, and more, this template allows you to easily add crucial event details such as location, date, RSVP links, and additional information.

By centralizing event information in a single, accessible location, you encourage participation and create an inclusive environment where your team feels informed and engaged. Simplify your event communication process and foster a connected community with this handy Notion template.

3Presentation

Use this template to present new ideas and status updates to your team, organized in a way that’s easily updated and scannable.

4Investor update

"The best founders write good and frequent updates because it reflects their own processes and attention to metrics and consistent growth," says Aaron Harris, Group Partner at Y Combinator.

Instead of sending a disorganized email to investors, use this Notion template to give them a more comprehensive and digestible look at your progress.

5How to use Notion AI by Remote

uses Notion AI and Q&A cross their entire company so employees can immediately get answers to their questions in Notion. This template is the guide they share to employees to help them learn about and use AI effectively.

A template preview for How to use Notion AI by Remote

6Company Calendar & Holiday

Elevate company-wide coordination with our Notion calendar template. Capture holidays and mutual events with ease in the intuitive calendar view, facilitating team access and collaboration. Streamline scheduling and ensure everyone stays informed and aligned on important dates.

A template preview for Company Calendar & Holiday

7Notion's all hands presentation

The entire Notion team gets together every two weeks to align on goals and celebrate wins. Instead of using Powerpoint or Google Slides, we present every all-hands in a Notion page. That way, we can link to other pages, add embeds, and create an interactive presentation that documents our company's growth.

A template preview for Notion's all hands presentation

8Board of Directors Packet

This template aids CEOs in delivering asynchronous materials to board members prior to quarterly meetings. It encompasses finance documents, housekeeping materials, an organized agenda, and pre- and post-meeting surveys, ensuring board members are well-prepared and engaged for effective discussions.

A template preview for Board of Directors Packet

9Notion’s sales weekly digest

Here at Notion, our sales team uses this weekly digest to keep everyone up to date with the latest metrics, product updates, upcoming events and more! We build consistency by using the and filling out the action items with weekly to-do’s. Use this template to host your weekly sales sync and make complex collaboration effortless and enjoyable.

A template preview for Notion’s sales weekly digest

Closing Thoughts

Utilizing these templates streamlines communication within your team, ensuring everyone is on the same page. This clarity can significantly boost productivity and morale.

Don't hesitate to implement these tools in your daily operations. They're designed to be user-friendly and highly effective, making your internal communications smoother and more efficient.

What is a Cascading Communication?

A method where key messages are communicated from the top levels of an organization down through various managerial levels, ensuring consistent messaging across all tiers.

What is a Pulse Survey?

Short, frequent surveys used by organizations to quickly gauge employee sentiments and gather feedback on internal communication effectiveness.

What is a Town Hall Meeting?

A large, informal meeting within an organization where executives share important information and employees have a chance to ask questions, enhancing transparency and engagement.