Top 10 Free Employee Welcome Kit Templates

An Employee Welcome Kit is crucial for setting the tone for a new hire's journey within a company. It provides essential information, resources, and a structured plan to help new employees integrate smoothly and quickly into their roles and the company culture. An Employee Welcome Kit template in Notion can streamline the creation of a comprehensive and engaging welcome experience, ensuring that all necessary components are included and presented in an organized manner.

Before you get started in creating your own Employee Welcome Kit, you should check out these Employee Welcome Kit Notion templates below to help make the process easier.

What Should Employee Welcome Kit Templates Include?

Choosing the right Employee Welcome Kit template in Notion can set the tone for a new hire's journey within your company. Here are key components to look for in a template:

Comprehensive Onboarding Checklist: This should outline all the necessary steps a new employee needs to take, from HR paperwork to setting up their work station.
Resource Links: Include links to important documents, company policies, and other resources that a new employee might need immediate access to.
Contact Information: A list of key contacts such as team members, HR, and IT support, which can be crucial for a smooth onboarding process.
Company Culture Overview: A brief description of the company’s values, mission, and traditions helps integrate new hires into the company culture more effectively.

By selecting a template that covers these aspects, you ensure that every new employee feels welcomed and well-informed from day one.

What Should Employee Welcome Kit Templates Avoid?

Choosing the right Employee Welcome Kit template in Notion is as much about what it doesn't include as what it does. Here are three key components to steer clear of:

Overly Detailed Forms: Templates cluttered with excessively detailed forms can overwhelm new hires, detracting from their initial experience and bogging down their first days.
Generic Content: Avoid templates that do not allow customization. Each company has its own culture and values, and the welcome kit should reflect this uniqueness to truly resonate with new employees.
Irrelevant Information: Including outdated or irrelevant information can confuse new hires. Ensure the template you choose is current and relevant to your organization's operations and culture.

Ultimately, the best template is one that balances necessary information with a welcoming and engaging design, helping new employees feel valued and prepared from day one.

1Onboarding New Employees SOP

The "Onboarding New Employees SOP" template ensures a welcoming and efficient onboarding process for new hires across all departments. It details everything from workspace preparation and technology setup to first day activities and regular check-ins, promoting a smooth transition into the company. This template supports HR and department heads in providing new employees with the necessary tools, information, and connections for a successful start.

A template preview for Onboarding New Employees SOP

2Rapid Onboarding Guide

I created this template when starting a contract role at a major tech organization. I needed to onboard fast and this template was a life saver. It utilizes structured learning to help individuals absorb information quickly and is tailored onboarding on a high performing team.

A template preview for Rapid Onboarding Guide

3Visual onboarding with diagrams

A good onboarding process makes new hires fit in with existing teams and productively contribute faster. Instead of overwhelming new colleagues with pages of text, diagrams clarify complex topics at a glance.

A template preview for Visual onboarding with diagrams

4New Hire Onboarding

A template preview for New Hire Onboarding

5New Hire Welcome

It can be overwhelming joining a new company, but Loom’s New Hire Welcome template makes it much easier. Build in resources, documentation, and a plan for the first 90 days.

6Team Onboarding

Our template provides individuals, teams, and companies with a structured and organized approach to onboarding new team members, resulting in several benefits. It ensures that essential information and resources are easily accessible, minimizing confusion and reducing the learning curve for new hires. The template facilitates effective task assignment and tracking, enabling smoother collaboration among team members. Additionally, it promotes open communication and encourages a welcoming environment, fostering a sense of belonging and accelerating the integration process for new team members.

7Manager README

- Effectively convey your leadership style to prevent misunderstandings and foster early alignment
- Share your README when on-boarding direct reports and use it for expectation setting in a new work environment
- Reflect on your personality and leadership style to promote transparency and collaboration among your colleagues

8Pitch’s onboarding checklist

Set new hires, contractors, and recently promoted colleagues up for success with proper onboarding. Update this page and share it with the recipient so they can hit the ground running.

A template preview for Pitch’s onboarding checklist

9New Hire Onboarding

Keep track of new joiners, assign them a buddy and make sure they have a smooth transition into their role. You can even share this with the rest of the company to celebrate new joiners!

10New hire onboarding

Onboarding checklists help new hires get settled at your company. Click any card to see onboarding tasks and notes for that person.

Closing Thoughts

Utilizing these templates streamlines the onboarding process, ensuring new hires feel valued and informed from day one. This initial impression can significantly boost employee retention and satisfaction.

By adopting these ready-to-use resources, you save time and resources, allowing you to focus more on strategic initiatives. Don't hesitate to implement them and see the positive impact on your team dynamics and productivity.

What is Onboarding Schedule?

An onboarding schedule is a planned timeline that outlines key activities and goals for a new employee's initial days and weeks at a company.

What is Culture Kit?

A culture kit includes items and information that represent a company's values, mission, and ethos, helping to integrate new hires into the corporate culture.

What is Role Clarity Document?

A role clarity document provides detailed information about job responsibilities, expectations, and metrics for success, aimed at guiding new employees in their specific roles.