Top 10 Employee Directory Templates

Make finding your team members easier with Notion's employee directory templates. Keep track of employee details and contact info in one central location, searchable by name, department, or any other customizable field. Flexible views and permissions ensure that employee info stays up to date and secure.

What Should Employee Directory Templates Include?

Choosing the right Employee Directory Template in Notion can streamline how you manage and access employee information. Here are key components to look for in a template:

Contact Information: Ensure the template has fields for basic contact details like phone numbers, email addresses, and emergency contacts.
Department and Role: It should clearly categorize employees by their department and role within the company to facilitate easy navigation.
Employee Status: A section to denote whether an employee is active, on leave, or has left the company helps in maintaining current records.
Search Functionality: A robust search function is essential to quickly find information within a large employee database.

Selecting a comprehensive and well-organized Employee Directory Template can significantly enhance your team's efficiency and communication.

What Should Employee Directory Templates Avoid?

Choosing the right Employee Directory Template in Notion is key to ensuring efficient team management and data accessibility. However, certain features can hinder rather than help. Here are three key components to steer clear of:

Overly Complex Fields: Templates with too many detailed fields can make data entry cumbersome and deter usage. Opt for simplicity to enhance user engagement.
Non-Customizable Layouts: Avoid templates that don't allow modifications. Flexibility in adding or removing sections is essential as your organization evolves.
Lack of Privacy Controls: Ensure the template has robust privacy settings to control who can view sensitive employee information.

Selecting a template that avoids these pitfalls will facilitate a smoother integration into your company's workflow and enhance overall productivity.

1Notion's people directory

We call our employee directory a "people directory" — because it's all about the people. Instead of using a separate HR tool, we use a database in Notion with custom properties (birthday, office pets, etc.) to give every teammate space to show off their personalities. You can also view the table by team or sort by date joined.

A template preview for Notion's people directory

2Team Pulse

Team Pulse is tailor-made for team leaders, managers, and entrepreneurs who value meaningful connections and aim to create a thriving workplace culture. Whether you lead a startup, manage a medium-sized team, or work in a larger organization, this template adapts to fit your unique needs and fosters a productive and engaged team.

3Employee Management System (Basic)

Introducing our Employee Management System, a comprehensive solution designed to streamline your workforce management needs with ease and efficiency. Whether you're a small startup or a growing enterprise, this customizable template offers a centralized hub within Notion to organize, track, and optimize your employee-related tasks.

This template can help you with the following:

1. Managing Different Employees

2. Employees Tasks

3. Employee hours (Total worked hours)

4. Employees Hourly Fees

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A template preview for Employee Management System (Basic)

4People Directory

Help your team keep track of who's who with this simple template. Each card can be updated to store an employee’s bio, past achievements, goals, and more.

5Whimsical's team hub

Create a Teams directory in your Company Wiki! Each team can use this template to introduce their team details.

Everyone in your company should be able to find out who is on a team, the key things the team is focusing on and how to work with them.

Think of this as the welcome mat for your team’s source of truth — the relevant team information that the rest of your company should know about and have access to.

A template preview for Whimsical's team hub

6Notion’s teams roster

Clear owners make for organized projects. We make sure our product and engineering teams roster is always up to date with this simple template. It also lets us connect different projects with the teams working on them.

This template is part of a larger — read more about how we use it in .

A template preview for Notion’s teams roster

7Team directory

Keep track of who's who.

8IAM - Identity and Access Management

Centralize the complete lifecycle management of your company's employees in a single location. This template is designed to solve the challenges associated with managing all access granted to employees, from onboarding to offboarding. With it, you eliminate the need to use spreadsheets, opting for a more efficient and agile approach to controlling the life cycle of your employees, using Notion.

A template preview for IAM - Identity and Access Management

9Detailed Team Directory (Employees & Contractors)

This template helps you keep track of everyone's contact information, roles, responsibilities, and even monitors their time zones compared to yours, making scheduling and communication a breeze.

Stay on top of your team's doings and ensure seamless collaboration with this easy-to-use and customizability.

A template preview for Detailed Team Directory (Employees & Contractors)

10Team information

Keep all your employees information in one place. This database can then be linked to project management databases for example

Closing Thoughts

Utilizing these templates streamlines the process of managing employee information, enhancing accessibility and organization. This efficiency saves time and reduces errors, making operations smoother.

Implementing these templates allows for better communication and collaboration within your team. Start today to experience these benefits firsthand and optimize your workplace productivity.

What is an Organizational Hierarchy?

An organizational hierarchy in an employee directory refers to the structured layout of employees based on their ranking or level within the company, often visualized as a tree.

What is a Data Integration?

Data integration in the context of employee directories involves the process of merging information from various sources to ensure the directory is comprehensive and up-to-date.

What is Access Control?

Access control in an employee directory defines who can view or edit the information within the directory, crucial for maintaining privacy and security of employee data.