Best Design Request Templates for Proposal Writers

For proposal writers, a Design Request is a structured approach to communicating project needs and expectations to the design team, ensuring that all parties are aligned from the start. A well-crafted Design Request template in Notion can streamline the process, making it more efficient by consolidating all relevant information, such as project objectives, target audience, and desired outcomes, in one accessible location. Thus, before embarking on creating your own Design Request template, these examples below offer a comprehensive starting point to simplify the process.

What Should Design Request Templates Include?

Choosing the right Design Request Template can streamline your proposal process and enhance your project's clarity. Here are key components to look for in an effective template:

Clear Objectives: The template should begin with a section that clearly outlines the design goals and objectives. This ensures all team members understand the project's purpose from the start.
Detailed Specifications: It should include a detailed list of project specifications, such as size, colors, and intended media. This helps designers align their creations with technical requirements.
Timeline and Milestones: A section dedicated to the project timeline and key milestones helps keep the design work on track and ensures timely delivery.
Budget Constraints: Clearly outline the budget limitations to prevent scope creep and ensure the designers can make cost-effective decisions.

Choosing a template with these components will help maintain focus and efficiency, ensuring your design aligns perfectly with your proposal's needs.

What Should Design Request Templates Avoid?

Choosing the right Design Request Notion template is crucial for streamlining your proposal writing process. However, some features can complicate rather than simplify your workflow. Here are key elements to steer clear of:

Overly Complex Structures: Avoid templates with intricate frameworks that can confuse rather than aid. Simplicity fosters clarity and efficiency.
Unnecessary Automation: Templates that include excessive automation for simple tasks can lead to more headaches than solutions. Opt for templates that enhance productivity, not hinder it.
Generic Content: Steer clear of templates filled with generic, non-customizable content. A good template should allow easy adaptation to fit your specific project needs.

Remember, the best template is one that saves time and adapts to your project's unique requirements, enhancing your overall proposal quality.

1Submit a design request

Streamline your team's design requests with Notion’s new buttons. With a simple click of the "Submit a Design Request" button, team members can effortlessly create a new entry in the database, making it easy to track and manage requests. Use this template to enhance communication and ensure a smooth, organized design request process for your team.

A template preview for Submit a design request

2Notion Design Brief

Are you tired of spending endless hours on product design projects that seem to go nowhere?

Imagine having a secret weapon 🪄 to streamline your design process and create successful products every time.

Why this Notion design brief template?

A single page, well organized, and has enough detail to guide you to write down your brief in minutes!

😎 Save time

🚀 Increase productivity

💰 Deliver exceptional results

🔎 Include detailed guide and hints

💎 Ultimate template for digital product design projects

👋 Say goodbye to frustration and hello to success with our game-changing design brief template!

A template preview for Notion Design Brief

3Design Request Form

This is an internal design request form template that can be used to streamline the process of requesting design work within an organization or for freelancer designers and agencies looking to manage client requests. The form allows employees to submit requests for design work in a standardized way, providing all necessary information upfront to ensure that the project can be completed efficiently. The main users of this form would be employees within the organization who need design work done, such as marketing managers, product managers, or executives.

A template preview for Design Request Form

4Feature Requests

The Feature Requests template simplifies the process of managing internal feature suggestions. This tool offers a convenient database where team members can submit problems or proposed enhancements. It features various views for sorting by status, type, or personal requests, enabling efficient tracking.

5Product Design RFC

Introducing the "Product Design RFC" template — a comprehensive and collaborative template designed to streamline your product design process from ideation to execution. This template captures essential information, fosters communication, and provides a structured approach to drive your design project forward.

A template preview for Product Design RFC

6Design Spec

A structured document that weaves together background, research insights, requirements, wireframes and data analytics into sharp specs.

7Design Roadmap

This design roadmap lets you plan and track launches across any timeframe and at any level of detail. View projects by quarter, half, or year. Make cross-functional work the smoothest it’s ever been with filters and views for different teams. Get a bird’s eye view of what’s launching in a timeline, or dive into the nitty-gritty tasks for each project.

8Designers Project Management

A Notion project management template for designers.

This template provides a focused space to manage your daily design projects and tasks.

What's included:

✔ Project management system

✔ Task management system

✔ Project planning

✔ Task tracking

✔ Task prioritization

✔ Task deadline tracking

✔ Project progress tracking

✔ Task progress tracking

✔ Customizable workflows

A template preview for Designers Project Management

9Design Requests

Allow people to suggest or even vote on feature ideas as well as report issues which they can then track as they get prioritised by the team.

10Content design workflow

An end-to-end process guide with tips, a checklist and mindset prompts. It helps define project scope, the writing process and focuses on the most important parts of the UX content design process.

Use this template to save time, reduce writers block, and help apply a standardized process in a writing team.

A template preview for Content design workflow

Closing Thoughts

Utilizing these templates streamlines the proposal process, ensuring consistency and clarity across all submissions. This not only saves time but also enhances the overall presentation and effectiveness of your proposals.

Adopt these templates today to witness a significant improvement in your workflow and response rate. They are designed to be adaptable, making them suitable for various types of proposals and industries.

What is a Design Brief?

A document provided by a party seeking design services that outlines the project scope, objectives, and specific requirements.

What is a Scope Creep?

The gradual expansion of project scope after the initial agreement, often leading to additional work without corresponding changes in budget or timeline.

What is a Stakeholder Feedback?

Input and reactions from individuals or groups with a vested interest in the project, crucial for refining design proposals and ensuring alignment with business goals.