Best Applicant Tracking Templates for Talent Acquisition Specialists

Applicant tracking plays a pivotal role in the talent acquisition process by aiding specialists in managing candidate data, streamlining recruitment workflows, and enhancing decision-making efficiency. An Applicant Tracking template in Notion can simplify this process, making it easier to organize applications, evaluate candidates, and track the recruitment progress in a centralized location. Before diving into creating your own Applicant Tracking system, it's beneficial to explore these Notion templates designed to ease this complex task.

What Should Applicant Tracking Templates Include?

Choosing the right Applicant Tracking Template can streamline the recruitment process significantly. Here are key components to look for in an effective template:

Candidate Information Management: This should include fields to store comprehensive details about candidates, such as contact information, resume, cover letter, and application status.
Interview Scheduling: A good template will have features to help coordinate interview times, track the interview stage, and record feedback from interviewers.
Job Position Tracking: It should allow you to manage different job openings, descriptions, and requirements, making it easy to match candidates to suitable positions.
Reporting and Analytics: Look for templates that offer customizable reporting tools to analyze the effectiveness of your recruitment process and improve decision-making.

With these components, a template not only organizes the hiring process but also enhances the efficiency and effectiveness of your talent acquisition strategy.

What Should Applicant Tracking Templates Avoid?

Choosing the right applicant tracking template is crucial for streamlining the recruitment process effectively. However, certain features can complicate or hinder this process rather than help. Here are three key components to steer clear of:

Overly Complex User Interface: Templates with complicated designs can slow down your recruitment process. Opt for simplicity to ensure ease of use for all team members.
Non-Customizable Fields: Avoid templates that don't allow you to modify fields. Every organization has unique needs, and flexibility in your template is essential for tailoring the tracking process to your specific requirements.
Limited Reporting Capabilities: Templates that do not offer robust reporting tools can hinder your ability to analyze and improve your hiring process. Ensure the template can generate detailed reports to track various metrics effectively.

Remember, the goal is to make your recruitment process as efficient and effective as possible. Choosing a template that is simple, customizable, and rich in features will help you achieve that.

1Internship/Job Application Tracker

The Home From College's Internship/Job Application Tracker is a comprehensive template designed to help students organize and track their internship and job applications efficiently. Whether you're a college student seeking internships or post-graduation employment, streamline the application process and stay on top of your career pursuits with ease through this centralized hub!

A template preview for Internship/Job Application Tracker

2Engineering hiring pipeline

I have many engineers to hire this year and no hiring team yet. I don't have the time to set up a professional hiring tool, and HR will change our system anyway when we bring them on board. I built this template so anyone from my team can add and manage the interview part of the recruiting process for engineers.

A template preview for Engineering hiring pipeline

3API template

The API documentation template helps individuals, teams, and companies by providing a clear and organized structure for presenting API information, making it easier to understand and utilize. This in turn fosters better collaboration, streamlines development processes, and reduces time spent on troubleshooting. By improving API comprehension and usability, the template ultimately enhances productivity and the overall quality of applications built using the documented APIs.

4Applicant tracker

Manage candidate progress across the entire hiring cycle for all your open roles. Open any page in the Applicant tracker to see the candidate's information, important documents, notes, offers, next steps, and more. Anyone on any team can contribute directly to the hiring process.

A template preview for Applicant tracker

5Applicant Tracker with Automations

Streamline your recruitment process with Notion’s Applicant Tracker template, enabled by Database Automations. This template takes care of date stamping offers and auto-assigning interviewers, letting you focus on evaluating the right talent. This template serves as your virtual hiring assistant, automating routine tasks to make the recruitment journey smoother for both you and the applicants.

A template preview for Applicant Tracker with Automations

6Applicant & Roles Tracker

A detailed applicant pipeline from incoming application to offer. Track interview dates, take notes, enable hiring managers to stay in the loop.

A template preview for Applicant & Roles Tracker

7Job Recruiter

Transform your hiring process with the Notion Job Recruiter template — a comprehensive dashboard and shareable job board. Seamlessly manage your job postings, track applications, and schedule interviews in a centralized workspace. Its user-friendly design and customization options create an efficient, collaborative environment for your team. Say goodbye to scattered information and embrace streamlined, cost-effective recruiting.

8Human Resource Hub

Unlock the full potential of your HR department with our cutting-edge Human Resource Hub Notion Template

Features:

Automated Hiring System - Say goodbye to manual recruitment processes and embrace the power of automation!

Onboarding: Simplify the onboarding process for new hires and ensure a seamless transition into your company culture.

KPI Tracking: Easily monitor and analyze key performance indicators to optimize productivity and drive business success.

Task Management: Stay organized and increase efficiency with a user-friendly task management system that keeps everyone on track.

Org Chart Visualization: Visualize your company's hierarchy and gain better insights into your workforce structure for effective decision-making.

Office Manual: Create a centralized hub for all your essential policies, procedures, and guidelines, fostering consistency and clarity across the organization.

A template preview for Human Resource Hub

9Hiring OS

Say goodbye to hefty recurring fees and hello to a lightweight, feature-packed solution built on the power of Notion. 🎯

Are you a startup founder or hiring manager looking to streamline your recruitment process and bring the best talent on board? Look no further! Our Notion Hiring Template is here to revolutionize how you hire while saving you time and effort.

This template has been battle tested, developed over 2 years of hiring with Notion, across over 1000 applications in our startup.

10Applicant Tracking System (ATS)

The Applicant Tracking System (ATS) Template is designed to simplify and streamline recruitment workflows for HR professionals and hiring managers. This Notion-based solution centralizes candidate tracking, role management, and task assignments, ensuring a smooth and efficient hiring process. Move candidates through customizable hiring stages, track contact details and ideal roles, and manage tasks with ease.

Save time and costs with this fully customizable ATS, ideal for small to medium-sized businesses. Integrate online forms for effortless data collection and collaborate across teams with real-time updates. Accessible via desktop and mobile, this template ensures you’re always on top of your recruitment process, anytime and anywhere.

A template preview for Applicant Tracking System (ATS)

Closing Thoughts

Utilizing these templates streamlines the recruitment process, ensuring a smoother, faster transition from candidate screening to interview. They help maintain organization and improve communication.

By adopting these tools, you'll enhance your ability to track multiple applicants efficiently. This not only saves time but also increases the chances of finding the perfect candidate. Start implementing today to see the benefits.

What is a Knockout Question?

Knockout questions are used in applicant tracking systems to automatically filter out candidates who do not meet basic qualifications for a position.

What is a Parsing Algorithm?

A parsing algorithm in applicant tracking systems extracts relevant information from resumes, such as contact details, skills, and experience, to create a structured candidate profile.

What is an EEO Compliance?

EEO Compliance within applicant tracking refers to the system's capability to adhere to Equal Employment Opportunity regulations, ensuring fair and unbiased hiring practices.