Best 10 Content Calendar Templates for Project Coordinators

A Content Calendar is a strategic tool for Project Coordinators, streamlining the organization and scheduling of content across various platforms. It aids in ensuring a consistent flow of content, aligning with marketing goals and audience engagement strategies. A well-structured Content Calendar template, especially within a versatile platform like Notion, can simplify these processes, offering a clear view of content pipelines and deadlines, and facilitating easier team collaboration.

Before you start crafting your own Content Calendar template, consider exploring the following options to make the process smoother: "Simple Content Planner & Calendar," "Content Planner," and "ContentOS 2.0," among others listed. These templates serve as a helpful starting point or source of inspiration.

What Should Content Calendar Templates Include?

Choosing the right content calendar template can streamline your project coordination significantly. Here are key components to look for in a high-quality template:

Integration Capabilities: Ensure the template can seamlessly integrate with other tools you use, such as email and social media platforms.
Customization Options: A good template should be easily customizable to fit the specific needs of your projects and team dynamics.
Visibility and Access Controls: Look for templates that provide clear visibility of all tasks and allow you to set access controls for different team members.
Tracking Features: Opt for a template that includes features for tracking progress and deadlines, which can help in maintaining project timelines.

Selecting a content calendar template with these components will help ensure that your project coordination is as efficient and effective as possible.

What Should Content Calendar Templates Avoid?

Choosing the right content calendar template is crucial for streamlining your project coordination. However, not all templates are created equal. Here are a few components to steer clear of:

Overly Complex Layouts: Avoid templates with complicated structures that can confuse rather than clarify. Simplicity in design helps in maintaining focus and efficiency.
Non-Customizable Fields: Templates that don't allow customization can restrict your ability to tailor the calendar to your project's specific needs. Flexibility is key for adapting to various scenarios.
Limited Integration Options: Ensure the template supports integration with other tools you use. A lack of integration can lead to manual updates, increasing the risk of errors.

Selecting a content calendar template that avoids these pitfalls will enhance your project management process, making it smoother and more effective.

1Content Calendar

It can be overwhelming to keep track of all your content ideas and content calendar across platforms like Instagram, YouTube, or LinkedIn. This template will help you plan and track all your content in one place from idea to publish.

2Content calendar

Efficiently orchestrate your content strategy with this all-in-one editorial planner and marketing calendar. Craft and manage your publishing schedule, from blog schedules to video scripts, ensuring every piece aligns with your content roadmap. Use it as a post planner and content organizer to track deliverables across multiple marketing campaigns, with the ability to filter by status, owner, and priority. View everything from a high-level content plan on a calendar to a detailed posting calendar timeline, keeping every launch on track.

3Content Planner

The Notion Content Planner is your go-to tool for optimizing content creation. Track progress with the Content Status Board, ensure consistency using the Posting Schedule, and plan ahead with the Upcoming Content Section. The dynamic Content Calendar/Timeline visualizes your schedule, while the Platforms Database and Tags/Categories Database streamline information for effective content management. A holistic solution, this template empowers content creators with efficiency and strategic planning.

4Blog Editorial Calendar

Use this template to plan and write all your marketing content with a database that lets you track each project’s status, audience, author, reviewer, publish date, and more.

A template preview for Blog Editorial Calendar

5Content Deliverables

Devin Reed's Content Deliverables Template is designed to help you effectively plan and track your content deliverables for an entire quarter. This template lets you record the deliverable name, its status, project description, demand, target audience, lift, and ETA. The option to view by status, lift, or ETA gives you the flexibility to manage your content projects in a way that best suits your workflow. Simplify your content planning and stay ahead of your deliverables with this efficient Notion template.

A template preview for Content Deliverables

6Consistent Content Tracker

Consistency is the cornerstone of growth, whether it's a thriving YouTube channel, a bustling Etsy shop, or a robust social media presence. The Consistent Content Tracker is your go-to tool to maintain consistency, track progress, and achieve your goals effectively.

The Consistent Content Tracker is designed to help you effortlessly monitor and manage your content across various platforms such as TikTok, Instagram, YouTube, blogs, and more. With an intuitive interface, this template empowers you to:

☑️ Track Effortlessly: Monitor your content uploads at a glance, noting when and how often you publish across your channels.

☑️ Customizable & User-Friendly: Tailor the template to your preferences with customizable labels, colors, and additional columns, ensuring it aligns perfectly with your workflow.

☑️ Versatile Content Management: Seamlessly manage various content types, projects, channels, or businesses, all while emphasizing the vital aspect of consistency for success.

A template preview for Consistent Content Tracker

7Basic Content Calendar

Use this content calendar to schedule and track all the content you're putting out — from blog posts to podcasts to tweets. Every item on the calendar is a project, where you can designate the author (or who's assigned), the type of content (article, event, etc.), and its status (scheduled, in progress, complete). Each one is also its own Notion page, where you can stash all related notes, research, multimedia, and do all your writing in one place.

A template preview for Basic Content Calendar

8Editorial Calendar

The success of a content strategy often hinges on effective planning and organization. Our Editorial Calendar template serves as a dedicated space to write, strategize, and coordinate all your content pieces. It empowers you to methodically map out your content strategy, schedule publication dates, assign tasks to team members, and monitor the progress of each content piece in a single, unified location.

The interactive database tabs provide flexibility, enabling you to create and switch between different views for a tailor-made content planning experience. Take control of your content production process and keep your team aligned with this comprehensive Notion template.

A template preview for Editorial Calendar

9Content Planner

This intuitive workflow system helps you manage your content creation process more efficiently, so that you can focus on producing high-quality content that resonates with your audience.

With our Content Planner's inbox feature, you'll be able to capture and store all of your content ideas in one place, ensuring that you never forget a great concept or angle.

Stay organized and on track with your content creation goals: With our Content Planner's calendar view, you'll be able to visualize your publishing schedule and ensure that you're staying on track with your content goals.

10Content Planner

It will help them capture ideas, turn them into tasks. Set objectives for their online presence while being able to monitor the progress of their objectives, they continue to deliver tasks that help achieve those objectives.

Closing Thoughts

Utilizing these templates streamlines project coordination, ensuring that all tasks are clearly outlined and deadlines are met efficiently. This clarity can significantly boost team productivity and focus.

Adopting these tools not only simplifies planning but also enhances communication across teams. Start integrating these templates into your workflow today to experience these benefits firsthand.

What is a Content Cadence?

Content cadence refers to the rhythm and frequency at which content is planned, created, and published in a content calendar to maintain consistent engagement with the audience.

What is an Editorial Theme?

An editorial theme is a central topic or idea around which content is developed and scheduled in a content calendar, ensuring thematic consistency and relevance.

What is a Publication Workflow?

A publication workflow outlines the sequence of steps and responsibilities from content creation to publication, ensuring smooth execution and adherence to deadlines within a content calendar.